CTA-Focused
#10One clear 'pick a time' button. The fastest route from email to first call.
Esmee Vonk Tech recruiter, Foxglove Talent [email protected] · +31 6 1618 0339 foxglove.example | Pick a time → I read every CV myself. |
Email signature · Recruiters
Email signature for recruiters
Candidates hear from recruiters every week. They answer the ones who look like a real person at a real company, and who make the first call effortless.
New message
- From
- Esmee Vonk
- Subject
- Senior backend role – fully remote
Hi David,
I came across your talk on event sourcing. I'm hiring for a senior backend role at a 40-person logistics scale-up, fully remote. Open to a short call?
Kind regards,
Esmee Vonk Tech recruiter, Foxglove Talent [email protected] · +31 6 1618 0339 foxglove.example | Pick a time → I read every CV myself. |
Why it matters
What your signature needs to do
- 01
Trust before the first call
A cold message about a job can feel like spam. Your photo, company and LinkedIn let a candidate check you're legit in ten seconds.
- 02
Let candidates pick the time
Candidates often already have a job. A booking link lets them choose a slot outside working hours, without awkward back-and-forth.
- 03
Be upfront about their data
You handle CVs and personal details. A short link to how you treat candidate data is good practice and reassures people.
Include
What to include
- A photo: candidates want to know who they'll be talking to
- Company and your focus area (e.g. 'Tech recruiter')
- A booking link for a first call
- A link to your candidate privacy statement
Leave out
What to leave out
- Lists of open vacancies: they change daily
- Several phone numbers
- Pushy lines like 'Don't miss out!'
Recommended
Two templates that fit
Rendered live with made-up sample details. Pick one and fill in your own.
Modern Card
#04A friendly photo with a coloured name bar, plus room for your booking button.
Copy and paste
Privacy line to copy
We only keep your CV with your permission. How we handle your data: [link to privacy statement]
Replace the [brackets] with your own details.
Recruiters · FAQ
Frequently asked questions
Should recruiters put a photo in their signature?
In most cases, yes. Candidates are deciding whether to trust a stranger with their career, and a face helps. Use a professional but friendly headshot.
Is a privacy line in my signature required?
We can't tell you what your situation requires. Many recruitment agencies link to their privacy statement in emails because they process candidate data, and it builds trust. Check with whoever handles privacy at your company.
Which booking link should I use?
Any scheduling tool works. Create a dedicated 'first call' slot of 15 to 20 minutes, so candidates know exactly what they're signing up for.
Other professions
Kind regards,
Done in two minutes. Actually free.
No account, no trial, no watermark. Fill in your details, copy, paste into your email client.